SPONSOR & EXHIBITOR OPPORTUNITIES:

We have sponsorship levels for all budgets!  We have the opportunity for one-time payments or multiple payments

DIAMOND SPONSORSHIP $3500

  • Verbal recognition at AANLCP Annual Conference opening session
  • One full page of annual advertisement in the AANLCP Journal
  • One full-page ad for your organization in the conference handbook
  • Company name showcased on the online conference agenda page
  • Company logo visible in the sponsorship section on conference website home page
  • One Exhibitor table in prime location in vendor exhibition area
  • Invitation to submit educational article for inclusion in the AANLCP Journal (must meet educational guidelines)
  • An ad with direct link on AANLCP Conference webpage and AANLCP social media channels
  • Hyper-linked static-logo on association homepage
  • Social media advertising on AANLCP social media pages
  • An opportunity to present one AANLCP hosted educational webinar during the year
  • Free standing banner at registration area highlighting company name and logo (sponsor to supply)
  • Two daily breakfast and lunch tickets
  • 4 tickets to the conference reception Thursday evening
  • Post conference electronic attendee list
  • Give bonus ads based on your date of registration as a AANLCP sponsor

PLATINUM SPONSORSHIP $3000

  • Verbal recognition at AANLCP Annual Conference opening session
  • One full page of annual advertisement in the AANLCP Journal
  • One full-page ad for your organization in the conference handbook
  • Company name will be prominent on online conference website agenda
  • Company logo visible in the sponsorship section on conference website home page
  • One exhibitor table in prime location in vendor exhibition area
  • Hyper-linked static-logo on association homepage
  • Social media advertising on AANLCP social media pages
  • An opportunity to present one AANLCP hosted educational webinar during the year
  • Two daily conference breakfast and lunch tickets
  • Three conference reception tickets for Thursday evening
  • Post conference electronic attendee list
  • Give bonus ads based on your date of registration as a AANLCP sponsor

KEYNOTE SPONSORSHIP $3000

Keynote speakers are an important piece to every successful conference. This sponsorship level allows you to introduce your company in front of the audience.

  • Verbal recognition at AANLCP Annual Conference opening session
  • Company representative may speak about your organization for two to three minutes at the keynote session
  • One fullpage color ad for your organization in the AANLCP Journal
  • One full-page ad for your organization in the conference handbook
  • Company name will be prominent on online conference agenda 
  • Company logo visible in the sponsorship section on conference website home page
  • Prominent recognition of sponsorship in the Conference Brochure (Commitment required by November 30)
  • Recognition of sponsorship in promotional materials
  • One exhibitor table in prime location in vendor exhibition area
  • An ad with direct link on AANLCP Conference webpage and AANLCP social media channels
  • Hyper-linked static-logo on association homepage
  • Social media advertising on AANLCP social media pages
  • An opportunity to present one AANLCP hosted educational webinar during the year
  • Two daily conference breakfast and lunch tickets
  • Two conference reception tickets for Thursday evening
  • Post conference electronic attendee list

GOLD SPONSORSHIP $1500

  • Verbal recognition at AANLCP Annual Conference opening session
  • One 1/2-page annual advertisement for your organization in the AANLCP Journal
  • One 1/2-page advertisement in conference handbook
  • An opportunity to present one AANLCP hosted educational webinar during the year
  • One exhibitor table in prime location in vendor exhibition area
  • Hyper-linked static-logo on association homepage
  • Two daily conference breakfast and lunch tickets
  • Two conference reception tickets for Thursday evening
  • Post conference electronic attendee list

THUMB DRIVE SPONSORSHIP – Only 1 Available! $1500

Most conference attendees who receive promotional thumb drives keep them. Provide attendees with ready access to conference handouts and power points. Attendees will also appreciate having essential information such as coding/costing specific to your organization and/or industry. (sponsor to provide)

  • Verbal recognition at the opening session
  • Prominent recognition of sponsorship in the conference brochure (commitment required by November 30)
  • Hyper-linked static-logo on association homepage
  • Recognition of sponsorship in promotional materials
  • One quarter page ad in the conference handbook

BREAKFAST SPONSORSHIP  $1250

(Only 3 breakfasts sponsorships available – select Friday, Saturday or Sunday)

  • Verbal recognition at the opening session
  • Free standing banner at breakfast area highlighting company name and logo (sponsor to supply)
  • Your company name will be visible on the online conference agenda 
  • Your company logo will be visible in the sponsorship section on conference website home page
  • Sponsorship recognition in the Conference Brochure (commitment required by November 30)
  • Hyper-linked static-logo on association homepage
  • Recognition of sponsorship in promotional materials
  • A quarter page ad in conference handbook
  • Inclusion of your organization’s marketing materials in the Registration Packet (sponsor to supply)

BREAK SPONSORSHIP $950

(Only 5 break sponsorships available – select Friday, Saturday, or Sunday)

  • Verbal recognition at the opening session
  • Free standing banner at break area highlighting company name and logo (sponsor to supply)
  • Your company name will be visible on our online conference agenda 
  • Your company logo visible in the sponsorship section on conference website home page
  • Sponsorship recognition in the Conference Brochure (commitment required by November 30)
  • Hyper-linked static-logo on association homepage
  • Recognition of sponsorship in promotional materials
  • A quarter page ad in conference handbook

CONFERENCE EXHIBITOR SPONSORSHIP – Exhibitor only

Price dependent upon application date:

  • $895 – purchase by 11/30/2020
  • $1,050 – purchase by 12/30/2020
  • $1,250 – purchase by 1/15/2021
  • $1,500 – purchase from 1/16/2021 – limited availability

Space Assignment: Every effort will be made to accommodate table requests by Diamond, Platinum, Keynote & Gold sponsors on a first request basis. Specific exhibitor table assignments are determined by the AANLCP staff for all exhibitors with advance placement notification. AANLCP reserves the right to make floor plan changes as needed.

NOTE: Power, internet access and other audio-visual needs must be identified by 2/1/2021 at the latest. Depending upon requests, additional charges may apply.

    • One six-foot exhibitor table with two chairs in vendor exhibition area
    • One complimentary daily conference breakfast and lunch ticket (additional badges $120 each)
    • Recognition in conference handbook and additional conference related material
    • Scrolling logo on AANLCP website
    • Post conference electronic attendee list

DIGITAL SPONSORSHIP $750

Does not include exhibiting at conference

  • One annual 1/4-page advertisement for your organization in the AANLCP Journal
  • Hyper-linked static-logo on association homepage

ATTENDEE BAG SPONSORSHIP  Only 2 Available! $750

Does not include exhibiting at conference.

The gift that keeps on giving!  Showcase your organization’s name and logo on attendee bags.
After the conference, enjoy continued recognition and free advertising as attendees take their high-quality bags home.

  • Sponsorship recognition in the Conference Brochure (commitment required by November 30)
  • Hyper-linked static-logo on association homepage
  • Recognition of sponsorship in promotional materials
  • One quarter page ad in conference handbook

AGENDA SPONSORSHIP – Only 1 Available $700

Sponsor the first thing attendees see – the conference printed agenda!

  • Verbal recognition at the opening session
  • Recognition of sponsorship in the conference brochure
  • Hyper-linked static-logo on association homepage
  • Half page ad in the printed agenda

LANYARD SPONSORSHIP – Sold Out!

Get noticed with your organization’s name and logo prominently placed on the attendee lanyards.

  • Company Name or logo printed on lanyards
  • Recognition of sponsorship in the conference brochure (commitment required by November 30)
  • Hyper-linked static-logo on association homepage
  • Recognition of sponsorship in promotional materials
  • A quarter page ad in conference handbook

CONFERENCE SESSION SPONSORSHIP $575

  • Your company name will be visible on the session page of our website agenda 
  • Your company logo will be visible in the sponsorship section on conference website home page

WEBINAR PROVIDESPONSORSHIP  $500

This is your opportunity to present an educational webinar for AANLCP members. Webinars are scheduled and approved by the Executive Board and Education Committee Chair. All webinars MUST offer continuing nursing education (CNE) credits. Sponsors are responsible for obtaining credits through an ANCC approved provider.

Click here to submit a webinar provider application.

PRE-CONFERENCE SESSION SPONSORSHIP $250

  • Get noticed with your organization’s name and logo prominently placed front & center in the session room.  
  • Company name listed on the sponsored session website agenda
  • Company logo in the sponsorship section on conference website homepage

ATTENDEE BAG INSERT $250

  • One (product or service) marketing piece conference bag insert each attendee receives (sponsor supplied)
  • Limited availability – first come, first served

BASKET RAFFLE

Provided item/product minimum value of $45 required
  • What you will be raffling
  • Value
  • Your company name
  • Booth number
  • Day/time the winner to be announced

We’ll add to the conference program for all attendees.

Sponsoring with the American Association of Nurse Life Care Planners brings exceptional value to your company and enables our organization to support and enrich our membership by providing exceptional educational programs and resources. Reach a network of practitioners dedicated to enhancing the quality of life of those affected by disability and/or chronic illness.

Sponsor / Exhibitor Application Form:

For all sponsorship and exhibitor inquiries contact:
Stacy Moffett 
AANLCP Conference Event Planner
310-367-7182 or sahmoffett@gmail.com
Download the 2021 Conference prospectus

TERMS AND CONDITIONS            
APPLICATION AND ELIGIBILITY. Application for AANLCP (hereinafter, “the Association”) Corporate

Sponsorships (hereinafter “Sponsor/s and Exhibitor/s”) may be made online at https://www.aanlcp.org/sponsor-opportunities/ or by calling Stacy Moffett at 310-367-7182 and must be executed by an individual who has authority to act for the applicant.

CORPORATE SPONSORSHIP PRICING. AANLCP offers five sponsorship levels that include conference exhibiting and table space. Diamond Sponsor ($3,500), Keynote Sponsor ($3,000), Platinum Sponsor ($3,000), Gold Sponsor ($1,500) and the Digital Sponsorship ($1,500) which is featured online/journal/handbook only. Multiple sponsorship levels without exhibit space are available plus an exhibitor only option.

PAYMENT DATES. Full payment is required at time of application and is not available for pro rata. In the event one single payment creates a hardship, an option to divide over two or three payments is provided.

SPONSORSHIP PERIOD. The Association sponsorship term begins at time of application with approval and runs for two (2) months post event.

CANCELLATION OF EXHIBITS: It is mutually agreed that in the event of cancellation of the conference due to circumstances beyond AANLCP®’s control, including, but not limited to, Acts of God, war, terrorism, fire, epidemic, pandemic, strikes, civil disorder, curtailment of transportation, government regulations or causes which would prevent the conference’s scheduled opening or continuance, then and thereupon this agreement will be terminated. AANLCP®, at its sole and exclusive discretion, shall determine an equitable basis for the refund of such portion of the exhibit fees as is possible, after  due consideration of expenditures and commitments already made. AANLCP® will not be held liable for any expenses incurred by the exhibitor beyond the rental cost of the booth space.

CANCELLATION OF SPONSORSHIP. In the event that the sponsor notifies AANLCP® in writing of their intent to cancel the contract within 30 days after acceptance. All sums paid by the  sponsor/exhibitor, less a handling charge of 50% of the net contract price, will be refunded. No refund will be made for any sponsorship cancellation. Should the exhibitor be unable to occupy and use the contracted exhibit space, the exhibitor must promptly notify the AANLCP® National Headquarters in writing. All sums paid by the exhibitor, less a handling charge of 40% of the net contract price, will be refunded. No refunds or cancellations will be made after Dec 1, 2020. After Dec 1, 2020, the exhibiting company will remain liable for the full cost of the original exhibit space.

ASSIGNMENT OF EXHIBIT SPACE. The Association reserves the right to determine exhibit space assignments. Exhibit space requests will be accepted from Diamond, Keynote, Platinum and Gold sponsors only. WE DO NOT PROVIDE CONSTRUCTED BOOTHS

EXHIBIT SPACE, FURNISHINGS, EQUIPMENT AND SERVICE. Each exhibit space will be furnished a 6’ skirted tabletop. Exhibit material and/or equipment must not project thereby obstructing the view of adjacent booths.

CONDUCT OF SPONSORS AND EXHIBITORS WHILE EXHIBITING. The advertisement or display of goods or services other than those manufactured, distributed or sold by the sponsor in the regular course of business is prohibited. Canvassing or distributing of advertising outside the sponsor’s/exhibitor’s own booth area will not be permitted. There is no restriction on selling on the exhibit floor. However, sponsors and exhibitors are responsible to the IRS for the collection and submission of the applicable state and local taxes for sales which occur on the exhibit floor. Helium balloons are not allowed in the exhibit facility. Nothing may be adhered to walls.

EXHIBIT REGULATIONS. Exhibit information, exhibitor badge registration and tentative dates and hours for exhibit set-up and tear down will be sent 2 months prior to the conference. All exhibits must be in place one hour prior to opening sessions. Exhibits must be staffed and operational at all times during exhibit hours. Exhibits must remain intact and staffed until official closing time. All participants affiliated with exhibits must be registered. Name badges will be issued to all registered booth representatives. No other personnel are allowed to enter the exhibit hall without a name badge or approval from AANLCP®.

HOSPITALITY AND ENTERTAINMENT. Hospitality suites or events sponsored by the sponsors must not be scheduled to conflict with the Association’s program hours, activity hours, or exhibit hours.

GENERAL CONFERENCE REGISTRATION. Sponsors who desire to attend any sessions and/or other activities must register through regular channels and pay associated fees. Sponsors manning the booths during the conference may sit in on the general program sessions as room space allows. CEUs may be available upon written request with payment of associated fees.

INSURING EXHIBITS. Sponsors and exhibitors are encouraged to insure their exhibits, merchandise and display materials against theft, fire, etc. at their own expense. Neither the exhibit facility, nor the Association will be responsible for loss or damage to any property in storage, in transit to or from the exhibit facility, or while in the exhibit facility. All property will be deemed to remain under the sponsor’s/exhibitor’s custody and control in storage, in transit to and from, or within the confines of the exhibit hall, even though it may at times be under the temporary control of the Association.

LIABILITY FOR DAMAGES OR LOSS OF PROPERTY. The sponsor/exhibitor shall protect, indemnify and hold harmless the Association and the exhibiting facility for any and all liability, loss, damage, or expense by reason of any injury or injuries sustained by any persons or property or loss of property or income that might be derived therefrom occurring in or about the exposition premises or entrances thereto or exits therefrom, including that caused by or resulting from the negligence of the Association.  

SHIPPING INSTRUCTIONS. Information on shipping methods will be sent to each sponsor/exhibitor by the Association at least 2 months in advance of the event. A receiving fee may be charged by the exhibit facility and will be the responsibility of each individual  sponsor/exhibitor.

MISCELLANEOUS. The sponsor/exhibitor expressly agrees to be bound by all the terms, conditions, and specifications herein listed and by the rules and regulations established by the Association, from time to time thereafter modified; and, expressly agree that this contract and such rules and regulations contain the entire agreement between the parties hereto and supersede any prior agreement, written or oral. This contract shall be interpreted under the law of the United States and the State of Utah.

JOURNAL ADVERTISING. All advertising should be submitted electronically and may include photos, art, and text. The submission should be in high-resolution PDF or JPEG (300 dpi). PDF format is preferred. The Association has the right to reject any advertising deemed to be in poor taste, libelous, or otherwise unacceptable.

JOURNAL ARTICLES. Articles are expected to keep readers informed of current trends and changes in Nurse Life Care Planning by discussing issues relevant to ethics, standards of practice,  research methodologies, certification and resources applicable to the life care planning industry.

SOCIAL MEDIA ADVERTISING. Social media advertising includes the publishing of mentions, reposts, hashtags/trends of the sponsor firm among social media channels selected at the discretion of the Association. Post content and language is created and managed by the Association and will not include any derogatory, defamatory, or inappropriate content.

Sponsorship Opportunities

Interested in getting your products or services in front of Nurse Life Care Planning across the country.  We can help.  Just fill in the form and our Executive Director will reach out to see how we can help you get the word out to our members.